What Elements Should EDI Software Have?2027421
Since EDI started to get popular it has been many years and throughout all this time, there were many EDI Software packages out there allowing companies to use EDI easily.
In an EDI Software there are a couple of components that are essential to the achievement of the EDI Software solution in the organization. In this article I will concentrate on some on the main components that every EDI software package should have in order to provide the user a good experience and really be used by company EDI Administrator or one of the company advanced user who is in charge of the EDI transactions, sending and receiving and the whole procedure involved in it.
- Mapping - Translation - Validation - Import/Export - Reporting - Documents Turn Around
EDI Mapping
When we talk about EDI Mapping we talk about pointing on different elements in the EDI file as a source data and setting their corresponding destination objects. Location objects can be fields in a text file, columns in an Excel file or whatever file structure you choose to use.
EDI Translation
EDI Translation is the option to read one value and set an additional value as outcome of some translation setting we used during the software installation or later. For example a user can decide that each time that he see Qualifier ID 08 and then Qualifier worth then he desires to set that Qualifier worth as DUNS number.
EDI Validation
EDI Validation is the process of making sure that all the data in the EDI file are right, sitting in the appropriate place, that mandatory components are not missing and that element that are from a list of possible value for that specific dictionary id, are right.
The file in the right format and adhere to the recommendations of the EDI Version and regular.
EDI Import and EDI Export
EDI Import and EDI Export is the process of importing data from a text file/excel file or any other file format used by the organization into EDI file structure, export is the same but the other way about. This option is important in case the user need some interface with his/her ERP software an many of those ERP software packages have Import/Export routing, so in order to integrate between the two software packages, the user can import and export data in between the ERP and the EDI software packages.
EDI Reporting
EDI Reporting is the option to view reports on the transactions activity on a given time frame. That way an EDI Administrator can see how many EDI Transactions went through, how many of every document type, how many had been with errors and much more...
Every EDI software has its own set of EDI Reports, but the primary point is that it has to give the EDI Administrator some tools to look at the EDI Activity in the organization so he can determine on what type of action to take in different scenario, for example if he receive too many transactions with errors.
EDI Documents Turn Around
EDI Documents Turn Around is the part when user take an EDI document like Buy Order (850, 875) and creates an Invoice of it, saving the user time and typing errors.
